Astonia
Community Development District Meeting Agenda
April 9, 2025

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Astonia
Community Development District

219 E. Livingston St., Orlando, Florida 32801 Phone: 407-841-5524 – Fax: 407-839-1526
April 2, 2025

Board of Supervisors Meeting
Astonia Community Development District
Dear Board Members:

A meeting of the Board of Supervisors of the Astonia Community Development District will be held Wednesday, April 9, 2025, at 1:00 PM at the Holiday Inn—Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, FL 33880.

Zoom Video Join Link: https://us06web.zoom.us/j/81658640015
Call-In Information: 1-646-876-9923
Meeting ID: 816 5864 0015

Following is the advance agenda for the meeting:

Board of Supervisors Meeting
Roll Call
Public Comment Period (Public Comments will be limited to three (3) minutes)
Approval of Minutes of the March 19, 2025 Board of Supervisors Meeting
Items Pertaining to Fiscal Year 2025/2026 Budget Adoption (budget to be provided under separate cover)
Consideration of Resolution 2025-04 Approving the Proposed Fiscal Year 2025/2026 Budget (Suggested Date: August 13, 2025) and Setting the Public Hearing on the Adoption of the Fiscal Year 2025/2026 Budget (Option A)
Consideration of Resolution 2025-04 Approving the Proposed Fiscal Year 2025/2026 Budget (Suggested Date: August. 13, 2025), Declaring Special Assessments, and Setting the Public Hearings on the Adoption of the Fiscal Year 2025/2026 Budget and the Imposition of Operations and Maintenance Assessments (Option B)
Staff Reports
Attorney
Engineer
Field Manager’s Report (to be provided under separate cover)
District Manager’s Report
Check Register (to be provided under separate cover)
Balance Sheet & Income Statement (to be provided under separate cover)
Other Business
Supervisors Requests and Audience Comments
Adjournment

MINUTES

MINUTES OF MEETING ASTONIA
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Astonia Community Development District was held Wednesday, March 19, 2025, at 1:00 p.m. at the Holiday Inn – Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida.

Present and constituting a quorum:

Brent Elliott	Chairman (Resigned during meeting)
Timothy Todd	Chairman (Elected Chairman during meetin)
Halsey Carson	Vice Chairperson
Cody Hatmaker	Appointed as Assistant Secretary
Corey Hatmaker	Appointed as Assistant Secretary
Gary Hatmaker	Appointed as Assistant Secretary Also present were:
Jill Burns	District Manager, GMS
Monica Virgen	District Manager, GMS
Katie O’Rourke by Zoom	District Manager, GMS
Chris Loy by Zoom	District Counsel, Kilinski Van Wyk
Lauren Gentry by Zoom	District Counsel, Kilinski Van Wyk
Tula Haff	Center State
Bryan Hunter by Zoom	District Engineer, Hunter Engineering
Allen Bailey	Field Manager, GMS

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order and called the roll. Three Supervisors were present constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Burns asked if there were any public comments before the meeting started. There being no comments, the next item followed.

THIRD ORDER OF BUSINESS	Approval of Minutes of the January 8,
2025 Board of Supervisors Meeting

March 19, 2025	Astonia CDD

Ms. Burns presented the minutes for the January 8, 2025 Board of Supervisors meeting and asked for any comments, questions, or concerns. The Board had no changes to the minutes.

On MOTION by Mr. Elliott, seconded by Mr. Carson, with all in favor, the Minutes of the January 8, 2025 Board of Supervisors Meeting, were approved.

FOURTH ORDER OF BUSINESS	Organizational Matters
A. Acceptance of Resignation of Brian Walsh (Seat #3) & Milton Andrade (Seat #4)
Ms. Burns stated they had received two letters of resignation: one from Brian Walsh and another from Milton Andrade. She asked for a motion to accept both of the letters of resignation.

On MOTION by Mr. Elliott, seconded by Mr. Carson, with all in favor, Accepting the Resignation of Brian Walsh (Seat #3) & Milton Andrade (Seat #4), was approved.

B. Appointments to Fill Vacant Board Seat #3 and Vacant Board Seat #4
Ms. Burns stated that two seats, seats #3 and seat #4, were vacant. She asked if anyone had any nominations to fill the seats. For seat #3, Mr. Carson nominated Mr. Cody Hatmaker.

On MOTION by Mr. Carson, seconded by Mr. Todd, with all in favor, Appointing Cody Hatmaker to Seat #3, was approved.

For seat #4, Mr. Carson nominated Mr. Corey Hatmaker.

On MOTION by Mr. Carson, seconded by Mr. Todd, with all in favor, Appointing Corey Hatmaker to Seat #4, was approved.

C. Administration of Oaths to Newly Appointed Supervisors
Ms. Burns stated that she would swear in both Cody and Corey Hatmaker. She administered the oaths of office to both newly appointed Supervisors.
Ms. Burns reviewed Mr. Brent Elliott's resignation from the Board and asked if there was a motion to accept the resignation.

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March 19, 2025	Astonia CDD

On MOTION by Mr. Todd, seconded by Mr. Carson, with all in favor, Accepting the Resignation of Mr. Brent Elliott, was approved.

*Mr. Elliott left the meeting at 1:04 p.m.
Ms. Burns noted there was a vacancy in Seat #2. She asked if there were any nominations to fill the vacancy. Mr. Carson nominated Gary Hatmaker to Seat #2.

On MOTION by Mr. Carson, seconded by Mr. Todd, with all in favor, Appointing Gary Hatmaker to Seat #2, was approved.

Ms. Burns swore in Mr. Gary Hatmaker and administered his oath of office. Ms. Gentry reviewed the Sunshine Law and Public Records law and provided some background information about the CDD.

D. Consideration of Resolution 2025-04 Electing Officers
Ms. Burns stated that they were electing officers because many positions on the Board had changed. She noted that they needed to elect a Chair and a Vice Chair, and then the other three Supervisors would be Assistant Secretaries.

On MOTION by Mr. Carson, seconded by Mr. Todd, with all in favor, Resolution 2025-04 Electing Officers Appointing Timothy Todd as Chairman, Halsey Carson as Vice Chairman, and Corey Hatmaker, Cody Hatmaker, Gary Hatmaker, and Monica Virgen as Assistant Secretaries, was approved.

*Mr. Corey Hatmaker and Gary Hatmaker left the meeting at 1:08 p.m.

FIFTH ORDER OF BUSINESS	Review	and	Ranking	of	Landscape
Maintenance Services Proposals Received from Request for Proposals
Ms. Burns stated that seven proposals were received. She noted that they had tripped the bid threshold and had to go through the formal RFP process. She added that all seven responses in full had been sent to the Board members prior to the meeting so they could be reviewed ahead of

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March 19, 2025	Astonia CDD

time. The proposals were reviewed, the Board evaluated scoring criteria, and Mr. Bailey reviewed the information in the proposals.
Mr. Bailey stated that the information listed had given them general pricing over a four- year average in the first-year essentials and the prices for the extra services. Mr. Bailey listed the criteria they used to do the evaluation: the proposal, the landscape experience, the qualifying personnel, the machinery, equipment, and manpower, and the cost over four years. Mr. Bailey stated that the Board could accept the rankings and send a notice of intent to award, or the Board could review all the rankings and provide their own score.
Mr. Bailey stated they were looking for a motion to accept the rankings as outlined and authorized staff to send notice of award to Weber who was the #1 ranked proposer.

On a motion by Mr. Carson, seconded by Mr. Todd, with all in favor, Ranking Weber as the #1 Proposer for Landscape Maintenance Services Proposals Received from Request for Proposals, was approved.

SIXTH ORDER OF BUSINESS	Discussion Regarding Overflow Parking
Signage
A. Consideration of Proposal for Overflow Parking Signage Material & Installation
Ms. Burns stated the consideration for a proposal for overflow parking, signage, and material installation was being reviewed and discussed. She added that Ms. Virgen had done most of the work and could speak about this item. Ms. Burns stated that because there were assigned parking spots on the roadway track, there wasn’t a street parking policy like in other phases. Ms. Burns noted they had trouble with the three parking spaces with people leaving commercial vehicles, overnight trailers, and larger items that had been taking up the spots in areas designed for overflow parking. Ms. Burns asked Ms. Virgen to speak about the current policy and what it allows for.
Ms. Virgen stated that the policy for parking regular vehicles in these overflow lots applied to the rest of the community on the roadways. She noted that the main issue was overnight parking of commercial vehicles, trailers, and the policy was not being enforced because there were no current signages. In the past, the residents didn’t have issues parking their commercial vehicles or trailers in these lots. Ms. Virgen added that she could send a mailed notice to the specific phase to inform residents, but she thinks the new signage would be sufficient. She said they want to make

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March 19, 2025	Astonia CDD

sure that the residents have notice of the policies. She noted they would begin by implementing towing the vehicle. There was a mailed notice sent for all the other residents in the surrounding phases because they were enforcing single-sided street parking and all of those issues that went along with that. Ms. Virgen stated that the signs will read, “No Overnight Parking of Commercial/Recreational Vehicles. Overnight Hours: 10:00 p.m. to 6:00 a.m.” She asked for a motion to approve.

On MOTION by Mr. Carson, seconded by Mr. Todd, with all in favor, the Proposal for Overnight Parking Signage, Material, and Installation, was approved.

SEVENTH ORDER OF BUSINESS	Consideration of 2025 Data Sharing and
Usage Agreement with Polk County Property Appraiser
Ms. Burns stated that this annual renewal and the contract agreement, the next item, would allow them to get the parcels within the District. Ms. Burns noted they would take one motion to approve these agreement renewals.

EIGHTH ORDER OF BUSINESS	Consideration	of	2025	Contract
Agreement with Polk County Property Appraiser
Ms. Burns stated there would be one motion to approve item numbers seven and eight.

On MOTION by Mr. Todd, seconded by Mr. Carson, with all in favor, the 2025 Data Sharing and Usage Agreement with Polk County Property Appraiser and the 2025 Contract Agreement with Polk County Property Appraiser, were approved.

NINTH ORDER OF BUSINESS	Ratification of Event Authorization Form
for HOA Event on March 14, 2025
Ms. Burns asked the Board if they recalled that they had previously approved a form authorizing the HOA to host events on CDD property, depending on the type of event and the delegated authority of their staff and the amenities staff for those events. Ms. Burns stated that this was a ratification of their submitted event.

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March 19, 2025	Astonia CDD

On MOTION by Mr. Todd, seconded by Mr. Carson, with all in favor, the Event Authorization Form for the HOA Event on March 14, 2025, was ratified.

TENTH ORDER OF BUSINESS	Staff Reports
A. Attorney
Ms. Gentry informed the Board that they were monitoring what was happening in Tallahassee for the legislative session. She said they kept track of any bills that might impact CDD clients. She noted they were watching a bill that repealed the requirement for reporting goals and objectives that was adopted last year. There was a bill that proposed to increase the dollar amounts of sovereign immunity limitations that had been introduced within the last few years but hadn’t passed yet. Ms. Gentry added that a bill would change how assessments are collected on agricultural property, which could impact some of the Districts in their beginning development stages. Ms. Virgen noted that she would have a full report on anything that needed CDD attention.

B. Engineer
Mr. Hunter had nothing specific to report.

C. Field Manager’s Report
Consideration of Proposal for Dog Waste Stations and Recommended Locations
Consideration of Janitorial Proposal for Dog Station Maintenance
Mr. Bailey reported that some poster signs had been removed. He also stated that some of the street signs had come down and had been placed back up. A gate that wasn’t closing correctly was repaired. He noted they had added a mesh barrier around the pool mechanics so little hands couldn’t reach through. He said that the new foxtail palm had been installed. No idle signs were installed at the north and south entrances where cars were parked to pick up students.
Mr. Bailey reviewed a proposal for four dog stations totaling $1,900, which would cover the purchase and installation. Mr. Bailey noted that the residents of Astonia North had requested these stations.

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March 19, 2025	Astonia CDD

On MOTION by Mr. Todd, seconded by Mr. Carson, with all in favor, the Proposal for Dog Waste Stations and Recommended Locations, was approved.

Mr. Bailey noted that adding the four dog stations would increase the monthly janitor fee by around $200. Ms. Burns stated that they would send the proposal and then amend the janitorial contract to include the four waste stations.

On MOTION by Mr. Todd, seconded by Mr. Carson, with all in favor, the Janitorial Proposal for Dog Station Maintenance, was approved.

night.

Consideration of Proposal for Solar Lights at Mailboxes on Lily Lane
Mr. Bailey stated that this was a resident's request. The resident thought it was too dark at

On MOTION by Mr. Todd, seconded by Mr. Carson, with all in favor, the Proposal for Solar Lights at Mailboxes on Lily Lane, was approved.

Consideration of Proposal for Solar Lights at Dog Park
Mr. Bailey presented the proposal for solar lights at the dog park. After a detailed discussion, the Board decided to decline the proposal.

Consideration of Proposal for Plant Replacement on Little Zion Road
Mr. Bailey proposed replacing some plants and making minor adjustments to the pine bark. The total cost of the update was $3,665. The Board decided to hold off and see what plants come in before considering future adjustments.

Consideration of Proposal for Sod Replacement at Dog Park
Mr. Bailey presented the proposal for the sod replacement at the dog park. The Board decided not to take action on this proposal.

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March 19, 2025	Astonia CDD

Consideration of Proposal for Astonia North Monument Area Plant Beautification
Mr. Bailey presented the proposal for the beautification of the Astonia North Monument area plant. The Board directed Mr. Bailey to work with Mr. Todd to get quotes for when they review with Weber what their recommendations would be and also directed Mr. Bailey and Mr. Todd to work on the landscape replacement line item to enhance the areas where there were issues.

On MOTION by Mr. Todd, seconded by Mr. Carson, with all in favor, Authorizing Mr. Todd to Work with Mr. Bailey on Landscaping Proposals, was approved.

D. District Manager’s Report
Check Register
Balance Sheet & Income Statement
Ms. Burns presented the check register and balance and income statement for the Board. She offered to answer any questions on the invoices; otherwise, she was looking for a motion to approve.

On MOTION by Mr. Todd, seconded by Mr. Carson, with all in favor, the Check Register, was approved.

ELEVENTH ORDER OF BUSINESS	Other Business
There being no comments, the next item followed.

TWELFTH ORDER OF BUSINESS	Supervisor’s	Requests	and	Audience
Comments
Ms. Burns said they would begin transferring the District to Ms. Monica Virgen. Ms. Burns added that she would be stepping away and bringing Ms. Virgen in on some of the meetings for the next couple of months. Ms. Burns noted that Ms. Virgen would take the lead with some of the residents and some of the issues. She noted that she would still be around, but they may be hearing more from Ms. Virgen than herself.

THIRTEENTH ORDER OF BUSINESS	Adjournment
Ms. Burns adjourned the meeting.

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March 19, 2025	Astonia CDD

On MOTION by Mr. Carson, seconded by Mr. Todd, with all in favor, the meeting was adjourned.

Secretary/Assistant Secretary	Chairman/Vice Chairman

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Section IV

Section A

OPTION A
No Assessment Increase

RESOLUTION 2025-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE ASTONIA COMMUNITY DEVELOPMENT DISTRICT APPROVING PROPOSED BUDGETS FOR FISCAL YEAR 2026 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW; ADDRESSING TRANSMITTAL, POSTING AND PUBLICATION REQUIREMENTS; ADDRESSING SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the District Manager has heretofore prepared and submitted to the Board of Supervisors (“Board”) of the Astonia Community Development District (“District”) prior to June 15, 2025, proposed budgets (“Proposed Budget”) for the fiscal year beginning October 1, 2025, and ending September 30, 2026 (“Fiscal Year 2026”); and
WHEREAS, the Board has considered the Proposed Budget and desires to set the required public hearing thereon.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE ASTONIA COMMUNITY DEVELOPMENT DISTRICT:

PROPOSED BUDGET APPROVED. The Proposed Budget prepared by the District Manager for Fiscal Year 2026 attached hereto as Exhibit A is hereby approved as the basis for conducting a public hearing to adopt said Proposed Budget.

SETTING A PUBLIC HEARING. A public hearing on said approved Proposed Budget is hereby declared and set for the following date, hour and location:

DATE:	Wednesday, August 13, 2025
HOUR:	1:00PM
LOCATION:	Holiday Inn—Winter Haven
200 Cypress Gardens Blvd. Winter Haven, Florida 33880

TRANSMITTAL  OF  PROPOSED  BUDGET  TO  LOCAL  GENERAL
PURPOSE GOVERNMENT. The District Manager is hereby directed to submit a copy of the Proposed Budget to Polk County at least 60 days prior to the hearing set above.

POSTING OF PROPOSED BUDGET. In accordance with Section 189.016, Florida Statutes, the District’s Secretary is further directed to post the approved Proposed Budget on the District’s website at least two days before the budget hearing date as set forth in Section 2, and shall remain on the website for at least 45 days.

PUBLICATION OF NOTICE. Notice of this public hearing shall be published in the manner prescribed in Florida law.

SEVERABILITY. The invalidity or unenforceability of any one or more provisions of this Resolution shall not affect the validity or enforceability of the remaining portions of this Resolution, or any part thereof.

EFFECTIVE DATE. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS 9TH DAY OF APRIL 2025.

ATTEST:	ASTONIA COMMUNITY
DEVELOPMENT DISTRICT

Secretary

By: 	
Its: 	

Exhibit A:	Proposed Budget for Fiscal Year 2026

Budget will be provided under separate cover.

Section B

OPTION B
Assessment Increase

RESOLUTION 2025-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE ASTONIA COMMUNITY DEVELOPMENT DISTRICT APPROVING PROPOSED BUDGETS FOR FISCAL YEAR 2026; DECLARING SPECIAL ASSESSMENTS TO FUND THE PROPOSED BUDGETS PURSUANT TO CHAPTERS 190, 197, AND/OR 170, FLORIDA STATUTES; SETTING PUBLIC HEARINGS; ADDRESSING PUBLICATION; ADDRESSING SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the District Manager has heretofore prepared and submitted to the Board of Supervisors (“Board”) of the Astonia Community Development District (“District”) prior to June 15, 2025, proposed budgets (“Proposed Budget”) for the fiscal year beginning October 1, 2025, and ending September 30, 2026 (“Fiscal Year 2026”); and

WHEREAS, it is in the best interest of the District to fund the administrative and operations services (together, “Services”) set forth in the Proposed Budget by levy of special assessments pursuant to Chapters 170, 190 and 197, Florida Statutes (“Assessments”), as set forth in the preliminary assessment roll included within the Proposed Budget; and
WHEREAS, the District hereby determines that benefits would accrue to the properties within the District, as outlined within the Proposed Budget, in an amount equal to or in excess of the Assessments, and that such Assessments would be fairly and reasonably allocated as set forth in the Proposed Budget; and

WHEREAS, the Board has considered the Proposed Budget, including the Assessments, and desires to set the required public hearings thereon.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE ASTONIA COMMUNITY DEVELOPMENT DISTRICT:

PROPOSED BUDGET APPROVED. The Proposed Budget prepared by the District Manager for Fiscal Year 2026 attached hereto as Exhibit A is hereby approved as the basis for conducting a public hearing to adopt said Proposed Budget.

DECLARING ASSESSMENTS. Pursuant to Chapters 190, 197, and/or 170, Florida Statutes, the Assessments shall defray the cost of the Services in the total estimated amounts set forth in the Proposed Budget. The nature of, and plans and specifications for, the Services to be funded by the Assessments are described in the Proposed Budget and in the reports (if any) of the District Engineer, all of which are on file and available for public inspection at the “District’s Office,” c/o Governmental Management Services-CF, LLC, 219 E. Livingston St., Orlando, FL 32801. The Assessments shall be levied within the District on all benefitted lots and lands, and shall be apportioned, all as described in the Proposed Budget and the preliminary assessment roll included therein. The preliminary assessment roll is also on file and available for

public inspection at the District’s Office. The Assessments shall be paid in one or more installments pursuant to a bill issued by the District in November of 2025, and pursuant to Chapter 170, Florida Statutes, or, alternatively, pursuant to the Uniform Method as set forth in Chapter 197, Florida Statutes.
SETTING PUBLIC HEARINGS. Pursuant to Chapters 190, 197, and/or 170, Florida Statutes, public hearings on the approved Proposed Budget and the Assessments are hereby declared and set for the following date, hour and location:

DATE:	Wednesday, August 13, 2025
HOUR:	1:00PM
LOCATION:	Holiday Inn—Winter Haven
200 Cypress Gardens Blvd. Winter Haven, Florida 33880

TRANSMITTAL  OF  PROPOSED  BUDGET  TO  LOCAL  GENERAL
PURPOSE GOVERNMENT. The District Manager is hereby directed to submit a copy of the Proposed Budget to Polk County at least 60 days prior to the hearing set above.

POSTING OF PROPOSED BUDGET. In accordance with Section 189.016, Florida Statutes, the District’s Secretary is further directed to post the approved Proposed Budget on the District’s website at least two days before the budget hearing date as set forth in Section 3 and shall remain on the website for at least 45 days.

PUBLICATION OF NOTICE. The District shall cause this Resolution to be published once a week for a period of two weeks in a newspaper of general circulation published in Polk County. Additionally, notice of the public hearings shall be published in the manner prescribed in Florida law.
SEVERABILITY. The invalidity or unenforceability of any one or more provisions of this Resolution shall not affect the validity or enforceability of the remaining portions of this Resolution, or any part thereof.

EFFECTIVE DATE. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS 9TH DAY OF APRIL 2025.

ATTEST:	ASTONIA COMMUNITY
DEVELOPMENT DISTRICT

Secretary

By: 	
Its: 	

Exhibit A:	Proposed Budget for Fiscal Year 2026

Budget will be provided under separate cover.

Section V

Section C

Item will be provided under separate cover.

Section D

Section 1

Item will be provided under separate cover.

Section 2

Item will be provided under separate cover.